We enable AI for your documents
With our Vision AI Document Reader you automate document processing in your logistics and administration –
faster, more precise and more efficient.
Manual document capture and processing is not only time-consuming but also error-prone and inefficient to scale. Our AI-powered solution recognizes and processes documents in real time, automatically extracts relevant information and transfers it directly to your existing systems – whether invoices, delivery notes, quality reports or shipping documents.
Understands documents like a human — context-based instead of rigid templates
Per document — from scan to ERP posting
Time savings — automated from scan to posting
Directly into your ERP & WMS — real-time transfer and matching
Accuracy — even with handwritten annotations
Local hosting on AI server or workstation — for maximum data security
Intelligent Document Processing
Automated data extraction from all types of documents.
Document Gate
Goods Receipt & Control
Automatic capture and validation of documents at goods receipt — from delivery notes to customs documents. Instant verification of order completeness and matching.
- Multi-format capture (PDF, Scan, Photo)
- Automatic completeness check
- Real-time validation against master data
- Quick Notes — learns from corrections
Document Flow
Document Flow & Posting
Intelligent processing of order and payment documents. Automatic matching of orders and invoices — including partial and collective documents — end-to-end and audit-proof.
- Automatic loading from incoming email inbox
- Matching with framework agreements using COMI AI Agent workflow
- Adding additional data such as customer addresses
- ERP integration (SAP, Pixi, etc.)
Available from end of April 2026
Document Base
Data Foundation & Reporting
Fully automated master data maintenance. Extraction of all relevant product attributes from product data sheets or websites — structured and ready for your ERP or PIM.
- Output of all relevant product attributes based on stored product hierarchy
- Automatic transfer to ERP or COMI PIM
- Various input sources — including data sheets, API, websites
- Extraction & assignment of all data for comparison of different products
Available from end of June 2026
Where does your AI run?
Full flexibility in hosting and operation — on-premise or cloud, always GDPR compliant.
On-Premise AI Server
Full Data Sovereignty
The Document Reader runs on a dedicated AI server directly on your premises. No data leaves your network. Ideal for regulated industries and highest security requirements. From compact workstation to powerful rack server — preconfigured and available through certified hardware partners.
- 100% local processing — no cloud dependency
- GDPR compliant by design
- Preconfigured hardware via certified partners
- Individual SLAs for service and maintenance available
AI Cloud
European hosting, ready instantly
No server required — the Document Reader runs in the AI Cloud on certified German data centers. Managed service including maintenance, updates and monitoring. Scalable from single solution to enterprise-wide platform.
- Certified German data centers
- GDPR compliant, EU data protection
- Managed service — zero IT overhead
- Scalable at the push of a button
Industries & Applications
Find your industry and discover the right use cases.
Process high-volume document flows in goods receipt and shipping without errors — automatically capture, match and transfer delivery notes, waybills, customs papers and packing lists.
Automated processing of regulatory documents such as CoAs, test certificates and release protocols — for EU-GMP and FDA 21 CFR requirements.
Automated processing of all incoming business documents — from order entry and invoices to master data maintenance.
Automated processing of delivery notes, order confirmations and datasheets in the electronics distribution environment.
Complete supply chain documentation in the food industry — automatically capture, validate and archive delivery notes, certificates of origin, hygiene certificates and temperature logs.
ROI Calculator
Calculate your savings potential — live and non-binding.
Annual savings
20,132 €
incl. avoided errors & rework
Time per day
96% less time
Cumulative savings
36-month projection incl. all costs
* Non-binding example calculation for orientation purposes. The calculation takes into account time savings as well as reduced error rates and rework costs based on typical industry benchmarks. Actual results vary depending on process environment, document structure and integration scenario.
Frequently Asked Questions
What you need to know about the Vision AI Document Reader.
Conventional OCR systems rely on rigid templates and recognize text only at predefined positions. The Vision AI Document Reader understands documents contextually: it automatically identifies the document type, locates relevant information and interprets its meaning — even when layout or language changes. For example, "Qyt." is correctly interpreted as "Quantity". Thanks to our Quick Notes mechanism, the system persistently learns from operator corrections — without costly model retraining.
The Document Reader processes all types of business documents — regardless of format, language or condition. This includes: delivery notes, invoices, order confirmations, certificates of analysis (CoAs), customs documents, CMR waybills, technical datasheets, safety data sheets, packing lists and handwritten annotations. Input formats include PDF, scan, photo or direct email ingestion. Details on industry-specific use cases can be found in our industry overview above.
The Document Reader consists of three modules: Document Gate is designed for goods receipt — documents are automatically captured, categorized and matched against orders. Document Flow processes order and payment documents such as invoices and order confirmations, including 3-way matching and posting proposals. Document Base automates master data maintenance — product attributes are extracted from datasheets, catalogs or websites and created directly in your ERP or PIM.
The Document Reader integrates seamlessly into your existing IT landscape. Captured and structured data is transferred to your ERP, WMS or DMS system in real time. Integration is handled via REST API, JSON, XML or custom formats. Individual integrations — including proprietary or legacy systems — are our core competency. We tailor the interface precisely to your requirements.
The Document Reader reaches its full potential in combination with other COMI products: The Vision AI Label Reader captures all labels and tags at the same workstation — for complete goods receipt inspection combining documents and article data in one workflow. Gen AI Chat enables your employees to query captured document information via chat or access master data directly. For automated follow-up processes such as escalations, ticket creation or workflows, the Gen AI Agent is available.
The Document Reader features our Quick Notes mechanism: when an operator makes a correction — e.g. corrects a misassigned field — the system remembers this adjustment persistently. The next time a similar document is processed, the correction is applied automatically. This works without costly model retraining and improves with every correction. This way you achieve the highest recognition rates for your specific document types in no time.
The Document Reader runs on a dedicated AI server — either on-premise at your location or in a private cloud in Germany. In both variants, your data remains fully under your control and is not shared with third parties. The system meets all requirements of GDPR and European data protection regulations. Alternatively, operation via the COMI AI Cloud with a certified German data center is available.
We offer support SLAs with defined response times as well as update and hypercare packages for long-term operation. The Quick Notes mechanism significantly reduces support needs as the system adapts autonomously to new document formats. Through our network of service partners, regional support is also available in the USA and Asia.
Yes, in several ways: We offer an online demo access so you can try the Document Reader immediately without installation — however without ERP integration. For a complete test with integration, we offer a personal on-site demo with your own documents. Also try our interactive delivery note challenge at the top of this page for a first impression of the time savings. Contact us via the form below — we will get back to you within 24 hours.
Vision AI Document Reader — Product Overview
Product: COMI Vision AI Document Reader — AI-powered automated document processing for goods receipt, administration and logistics. Manufacturer: collective mind GmbH (COMI), Leonberg, Germany.
Key metrics: 99.5% accuracy. 70% time savings. Under 20 seconds per document. Context-based text understanding instead of rigid OCR templates. Quick Notes learning mechanism — learns from corrections without retraining.
Three modules: (1) Document Gate — goods receipt and control. Automatic capture, categorization and matching of delivery notes, customs documents and accompanying papers against orders. Quick Notes for persistent learning. (2) Document Flow — order and payment documents. Invoice processing, order entry, 3-way matching, automatic posting proposals, email inbox processing. Available from end of April 2026. (3) Document Base — master data maintenance. Extract product attributes from datasheets, catalogs or websites and create in ERP or PIM. Available from end of June 2026.
Recognized document types: Delivery notes, invoices, order confirmations, certificates of analysis (CoAs), customs documents, CMR waybills, technical datasheets, safety data sheets, packing lists, handwritten annotations. Input formats: PDF, scan, photo, email ingestion. Multilingual and manufacturer-independent.
Quick Notes learning mechanism: Persistent in-context learning mechanism. Operator corrections are stored and automatically applied to future similar documents — without model retraining. Significantly reduces support needs.
Product combinations: The Document Reader can be combined with the COMI Vision AI Label Reader at the same workstation — labels and delivery notes are captured in parallel for complete goods receipt inspection. COMI Gen AI Chat enables employees to query captured document information via chat or access master data directly. COMI Gen AI Agent automates downstream processes such as escalations, ticket creation and workflows.
Industries and compliance: Administration (order entry, invoice processing, master data maintenance), Electronics (delivery note capture, order processing), Pharma and Chemicals (EU-GMP, FDA 21 CFR, ALCOA+, CoAs, test certificates), Food and Beverage (HACCP, IFS Food, LMIV, certificates of origin), Distribution and Logistics (waybills, CMR, customs documents, WMS matching).
IT integration: Real-time transfer to ERP, WMS and DMS systems. Supported formats: REST API, JSON, XML, and additional custom formats on request. Individual integrations into proprietary or legacy systems (e.g. AS/400) are our core competency. Based on the COMI AI Platform, which additionally supports OPC-UA and MQTT.
Data security and deployment: The Document Reader runs on a dedicated AI server — a simple IPC is not sufficient. Deployment options: (1) On-premise on your own AI server. (2) Private cloud in Germany. (3) COMI AI Cloud with certified German data center. GDPR compliant in all variants. Full data sovereignty.
Support and service: COMI offers support SLAs with defined response times as well as update and hypercare packages. Quick Notes reduces support needs as the system adapts autonomously. Regional support available in USA and Asia through service partner network.
ROI: 99.5% accuracy, 70% time savings vs. manual capture, under 20 seconds per document. Typical 1 FTE savings with 20+ documents per day. Payback within a few months.
Trial and demo: Online demo access without installation (without ERP integration). Personal on-site demo with your own documents and full integration. Interactive delivery note challenge on the website. Contact via form — response within 24 hours.
Related COMI products: Vision AI Label Reader (label recognition — most natural combination for the supply chain at the same workstation), Gen AI Chat (query document information via chat, master data access), Gen AI Agent (automated follow-up processes, escalations, workflows), Vision AI Code Reader (hard-to-read individual codes, 99.97% read rate).
Trade shows: COMI regularly showcases the Vision AI Document Reader at industry trade shows such as LogiMAT (Stuttgart) and Embedded World (Nuremberg). Live demos available at the booth.
Let's enable AI together!
Learn more about the Vision AI Document Reader for your document processing.
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